Conventions of a meeting
Posted by Maggy Saldais in Aug, 2013
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What are the conventions of a meeting?
The conventions of a meeting refer to the protocol under which meetings are usually carried out. They are a set of rules which govern the way that each meeting progresses. Although not every meeting has exactly the same conventions, companies will often make sure that all of their meetings follow their own private set of conventions.
What are conventions of a meeting like?
The conventions of a meeting are like a set of rules which people have to follow in order to play the game correctly. These rules are designed to ensure structure, fairness and accountability.
What is the purpose of conventions of a meeting?
The conventions of a meeting help to ensure that a meeting follows an approved, formal structure. Having a formal structure at meetings can help to ensure that the things which need to be addressed in a meeting will be covered before the end of the session. They also aim to ensure that all of the participants are given a fair chance to enter into the debate.
What are the different types of conventions of a meeting?
Legal Conventions – Legal conventions are those conventions of a meeting which are required by law at a formal meeting of an organisation or business group. Depending on your locality, these can include the preparation of an agenda before the meeting, the presence of a chairperson at the meeting and an official set of minutes to be produced after the meeting.
Informal Conventions – These conventions have been decided on by the group and are personal to the group which is running the meeting. They may include things like each member of the meeting having to introduce themselves formally to the group at the beginning of each session. These conventions are open to debate if the group thinks that they need to be changed.
What’s involved with the conventions of a meeting?
The conventions of a meeting are usually agreed upon in the very first group meeting. If members want to challenge these conventions, they must bring the matter up through the correct channels and discuss proposed changes with the rest of the group in a meeting environment. If you are new to a group, the conventions may be outlined for you.
Where do the conventions of a meeting fit into meeting process?
Conventions of a meeting apply at all stage of the process, and can include the planning of a proper agenda, the ways in which the meeting is conducted and the ways in which participants are expected to follow up any action points.
How do conventions of a meeting impact on participants?
The conventions of a meeting have a positive impact on participants. They help to ensure that participants in a meeting treat each other with fairness and respect. They also help to encourage participants to attend when they can, and send their apologies for their absence when they cannot. They encourage participants to think about the meeting before hand, so that they may get their items added to the agenda in time.
What terms are used in applying the conventions of a meeting?
Protocol – This is another term for the conventions of a meeting.
Agenda – An agenda is plan which outlines what will happen in the meeting.
Attendee – This is a person who is present at the meeting.
Minutes – These are the notes which make up the formal record of what occurred at the meeting.
Chairperson – This is the person who is in charge of making sure that all the attendees follow the conventions of the meeting.
Where can I find more information about conventions of a meeting?
http://smallbusiness.chron.com/10-rules-proper-business-meeting-etiquette-2857.html
http://www.chatgrispress.com/Articles/Business/11_Commandments_for_Bus_Meet_Etiquette.pdf
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