Policy and Procedures Project Management

Posted by SkillMaker in Dec, 2016

Manage project scope

Policy and Procedures – Project Management

What is a concise description of policy and procedures in Project Management?

Policies and procedures are guidelines to help project managers create, run and deliver a successful project in a carefully controlled way to provide proper quality assurance. These guidelines help to:

  • ensure that all project activities are completed within a specific time and cost framework
  • ensure that best practice is used, whatever stage the project is at
  • provide a framework for responding to both routine and unexpected issues
  • enable those working on the project at all stages to adhere to relevant legislative and regulatory requirements.

Why do people in enterprises need policy and procedures in Project Management?

Project management policies and procedures provide ‘rules’ and precedents so that a project’s management is not haphazard or inconsistent.  If more than one project is being completed by the team, they also help to ensure consistency between projects.  


“Project management policies and procedures provide structured guidelines that ensure consistent, high-quality project delivery by defining roles, responsibilities, processes, and compliance standards across organizational and project-specific contexts.”

What are the key components or elements of policy and procedures in Project Management?

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Policies and procedures may be generated by:

  • the project manager themselves
  • the person or organisation who commissioned the project
  • the organisation within which the project team is working
  • a larger external body
  • legal or regulatory requirements.

Often the collective bank of policies and procedures for a project evolve from a range of these sources.

In many cases, policies and procedures include guidance about:

project policy and procedures
  • the operational hierarchy
  • the roles and responsibilities of staff who are working on the project
  • terms for fulfilling the project properly
  • steps for conflict-resolution
  • a schedule for feedback
  • information about any review and reporting procedures.

Outlining and understanding policies and procedures at the start of each project is important. Project team members should, however, refer to them continually during project delivery—especially if unsure of some issue—to ensure proper processes are being used. This, in turn, contributes to a successful delivery of the project.

Additional resources

In order to find out more about policies and procedures in project management, visit: http://www.nap.edu/openbook.php?record_id=10266&page=74

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